Minutes of the Rushden & Diamonds Supporters Trust
held on 20th July 2006 at Nene Park

In Attendance	Apologies for Absence
Paul Hajduk Gill Wignall Roger Knight Shaun Hodgkin Helen Thompson Warren Barber Peter Hurrell Rachel Roberts Kevin Smith Nick Archer Jane Corby Glenis Haynes	Richard Palmer Peter Rolton

Minutes of last meeting
The minutes of the last meeting held at Nene Park on 3^rd July16^th March 2006 were approved by the committee and signed off by the Chair.

Matters Arising

Topic

Comment

Action

Allocated

Date Required

Restructure Finances

Recommendation is to operate a 2-tier Board structure. The management Board can be non-elected trust members. There would be executive and non-executive positions. The supervisory board would all be Trust Board elected members and would be members of the Football Club. Articles would require amendment so resignation from the Trust Board would also mean ceasing to be a member of the Football Club.

Warren provided a Fundraising proposalUpdate from Peter Hurrell on financial position.

Update of current season Profit and Loss. This showed that the Club continues to make good financial progress, with around £1m improvement in the run rate trading position during the current year.

Forecast for 2006/07 season. This showed that it is possible for the Club to achieve break even over the year.

Cash Flow Projections for 2006/07. This showed that Club should be able to maintain positive cash balances over the year.

Roger will become volunteer co-ordinator but will continue role within FITC for time being.

Glenis reported that she has used 29 volunteers for seat cleaning and 22 for gardening.

Shaun will take on role of retail liaison.

Rachel now liaising with Lindley Catering. Currently reviewing financial reports and has requested back up for expenditure.

Paul has enlisted Lorraine Brown’s assistance to work on community issues.

Stephen Moore and Peter Arrowsmith have volunteered to assist with year end issues.

It was proposed that the Football Club Board continue to work on these budgets on the basis that any changes result in a break-even budget for the 2006/07 season.

Proposed by Paul Hajduk

Seconded by Roger Knight

All in agreementFurther meeting of the restructure working party to be arranged to discuss more detail and report back to Trust Board.

Health & Safety to be considered

Comments to Warren

PH\JC\WB\PRPeter Hurrell / Peter Rolton

20/7/06

Membership Renewal

And ElectionsCommunications

It was agreed that a Communications co-ordinator could be used to help with communications of Football Club issuesProcess of renewing membership is in place so members can renew.

To stand for the Trust Board in forthcoming elections individuals must have been a Trust member as at 31^st March 2006. To vote in the election individuals must be current Trust members.

Proposed by Paul Hajduk

Seconded by Nick Archer

All in Agreement.

Roger Knight Proposed: As we originally agreed last year, the Chair of the Football Club Board should rotate. An individual can, however, re-stand as Chairman in alternate years. The Chairman will only remain the same for two consecutive years in exceptional circumstances.

Seconded by Rachel Roberts

All in agreement.

Nick Archer proposed: The Chair of the Society Board should rotate. An individual can, however, re-stand as Chairman in alternate years. The Chairman will only remain the same for two consecutive years in exceptional circumstances.

Seconded by Glenis Haynes

All in agreement

A meeting is arranged with Paul Needle for Wednesday 26^th July.Renewals to be promoted by Comms. Group

Election process to be organised. Roger Knight is acting act as Election Officer with Jane Corby and Glenis Haynes on the Election Working Committee (EWC).

Canvass nominations

Close of nominations

Final date for withdrawal of nominations

Postal ballots issued

Close of poll

AGM

First meeting of New Society Board to elect officers of the Board and Football Club Directors.

RKPaul Hajduk

Roger Knight

EWC

24/08/06

15/4/06

10/5/06

5pm

12/5/06

24/5/06

5pm

6/6/06

13/6/06

New Business

Topic	Comment	Action	Allocated	Date Required
Fundraising Shadow Directors	Helens employment by the Trust and secondment to the Football Club could raise issues regarding shadow directors.A report was submitted from Jason Stewart, Chair of Fundraising Committee with a full breakdown of events and amounts raised since formation. Total raised was £11,743. Detail attached to hard copy. Thanks passed to Jason, the committee and all volunteers who have helped.	To be discussed at next meetingTarget to be set for fundraising next season.	Peter Hurrell	24/08/06
Appointment of Trust Vice Chairperson	After discussion regarding the duties of the vice Chair, Helen Thompson proposed Rachel Roberts for the role. Richard seconded this and all were in favour.
Football Club Finances	It initially appeared there was a £300,000 shortfall for 2006/07 but the cash flow needs to be addressed	Professional advices to be taken	HT	24\8\06
Match day Youth Club	Roger reported that a meeting was held on 4^th July but it was felt that there were too many difficulties at the present time for it to go ahead	To be reviewed in approx. 4 months time	RK
Little Gems	There was a lack of support for crèche facilities last season therefore it was agreed that the Trust will no longer subsidise this.

Any Other Business

Topic	Comment	Action	Allocated	Date Required
New KitHome Coaches	New kit will be launched at Peterborough match.Helen advised the Board that the local coaches to the home game against Torquay were full but a steward is required for one of them.		Helen Thompson
No Smoking	Stadium will be no smoking w.e.f 1^st January 2007	To be communicated	PH
Business Centre	Need to find a tenant	To be discussed with Peter Rolton	RP	24/8/06

Next Meeting
24^thAugust 2006 at 7.45 pm in the Boardroom at Nene Park.