| In Attendance |
Apologies for Absence |
Darren Bolland (Chair) (part-time)
Jason Stewart
Warren Barber
Lorraine Brown
Kay Gillespie (Secretary)
Joanna Church
John Souster
Doug Pope
Jayne Barber
Bill Boorman (Guest) |
|
Minutes of last meeting
The minutes of the last meeting held at Nene Park on
12 December 2006 were approved by the committee and
signed off by the Chair.
General
DB introduced Bill Boorman (BB), the new Commercial
Manager of RDFC, to the meeting. DB also explained the
Jason Stewart would not attend meetings for the
foreseeable future, because of his work commitments.
Matters Arising
| Topic |
Comment |
Action |
Allocated |
Date Required |
| 50/50 Tickets |
DB reported that he had updated the
names and addresses of ticket sellers. |
DB to obtain current telephone
details of the sellers. |
Darren Bolland |
Ongoing |
| Quiz Nights |
It was reported that the flier for
the next Quiz Night quoted a price of £2 per
person, instead of £4 per team as at previous
Quiz Nights. Some of the regular quiz-goers were
unhappy that the change had not been announced at
the last Quiz Night. It was agreed to leave the
price as quoted on the flier, but to include £1
worth of raffle tickets in the price, for this
Quiz Night only. It was decided not to include
"Take Your Pick" in the next Quiz
Night, but it would be included on 2 March. BB offered to be MC for
Take Your Pick, or any other events, if he was
free.
The following are
the remaining dates for the Quiz Nights for this
season:
19 January, 2
March, 20 April.
|
JB to make arrangements for each
event. JB to
take the contact details of the winners on the
night.
|
Jayne Barber Jayne Barber
|
Ongoing Ongoing
|
| Shooting Stars |
This will be run in the same format
as last season. Gill Wignall will administer the
scheme and the Fundraising Group will promote it. DB has been in touch with
Si to find the CD in Radio Diamonds, so that DB
can compile the advert. Failing that, the ad will
have to be re-recorded
|
DB to follow up with Si |
Darren Bolland |
16 January |
| Auction Dinner |
BB said that the football club was
happy for the Fundraising Group to organise the
event, in view of the success last year. However,
it was decided that time was too short to arrange
the event for 15 February, and it was decided to
postpone it to 19 April. This date is OK with
Jonathan Reynolds. After discussion it was agreed
that the price would be £30 per person,
including a two-course meal. The Football Club
would arrange a speaker. We would write to all Premiership
Clubs to ask for donations for the auction.
|
BB to arrange a speaker for the
event. BB
would ask Matt Wilde to send WB the addresses of
the Premiership Clubs.
WB to ask Rachel
Roberts to draft a letter to the Clubs, which WB
would then put onto the football club’s
letterhead.
|
Bill Boorman Bill Boorman
Warren Barber
|
16 January 16 January
16 January
|
| Discount on Sectional Buildings |
J Souster offered a discount to RDFC
fans. Fans
would receive a 5% discount from a voucher in the
match programme, and Trust members would receive
a 7.5%
discount with their Trust membership card.
|
BB to arrange for a voucher giving
5% discount to be included in the Commercial
section of the match programme. J Souster to draft
promotion for the new year.
|
Bill Boorman John Souster
|
Ongoing 16 January
|
| Race Night (15 February 2007)
|
John Souster has made contact with
potential organisers and is arranging to meet
them to discuss the event. It was agreed to
investigate advertising the event on the
"Forthcoming Events" board on the road
outside Nene Park.
|
JS to contact organisers. BB to discuss food
arrangements and prices with Lindley, and let WB
know the price for the Fundraising newsletter.
|
John Souster Bill Boorman
|
16 January 8 January
|
| Line of Coins |
Discussion took place on the exact
nature of the event and whether it could take
place in the stadium. It was suggested that the coins
should be laid on paper, as it was easier to
collect them afterwards.
It was reported
that Barclays Bank match whatever is raised for
charity in this kind of event, up to a total of
£750.
It was suggested
that bets of 50 pence each could be taken on how
much money would be in the Line.
WB reported that
Thomas Cook do accept foreign coins, but only for
their own nominated charity, Great Ormond Street
Hospital. It was agreed to have a collection box
for this purpose and pass any coins collected to
Thomas Cook.
|
DB to ask Rachel Roberts to speak to
the Safety Officer about what would be allowed. LB to remind people on away
travel about the coin collection.
DB to contact
Kevin Smith for details.
|
Darren Bolland Lorraine Brown
Darren Bolland
|
16 January Ongoing
16 January
|
| Programme Sale (Spring 2007)
|
It was agreed that we hold a
Programme Sale on a match day in the spring. The
RDFC programmes would need to be sorted into
seasons. DB
has details of relevant contacts.
|
DB to investigate further and to
speak to Dave Mason. |
Darren Bolland |
31 January |
| Summerhouse raffle (3 February 2007)
|
WB reported that tickets for the
raffle were to be sent to Trust members on 3
January, to be returned by 27 January. Tickets are also available
in the Club Shop.
|
WB to investigate when tickets are
to be sent. |
Warren Barber |
Complete |
| Sponsored Parachute Jump |
There is an airfield near Brackley
which charges £200, and all sponsorship can be
retained. The tandem jump (with an expert)
requires shorter training and was therefore
considered to be preferable. There are age,
weight and health restrictions. The date (next spring)
would be confirmed, with a 2-month lead up to the
event.
A volunteer had
come forward to do the jump. As he is over 16 but
under 18, he will need his parents’
permission to do the jump.
A discussion took
place as to who was responsible for the £200
(£50 payable on booking), should the jump not go
ahead.
After discussion,
it was decided that the project was not viable.
|
DB to ask Jason for contact details
of the younger volunteer to let him know the
decision. |
Darren Bolland |
16 January |
| 2006/7 Fundraising Events |
The Group discussed the comments
from the Trust Board, and allocated the
organisation as follows:-
- Sponsored
Walk: JB (September 2007)
- Fans v
Players match: RR/DB (May 2007)
- Carnival
& Party in the Park: JC (July 2007)
- Waendel Walk:
JC (May 2007)
|
|
|
|
| Night at the Dogs (16 March 2007)
|
LB reported that the cost of the
visit would be £23 for an unreserved table with
bar meal, and £25 for a two-course meal at a
reserved table. A deposit of £10 would be
required at the time of booking. LB agreed that the Travel
Club telephone number could be used for bookings.
|
WB to include details of the outing
in the next Fundraising newsletter. Committee members to drum
up support for the outing.
DB to design
posters advertising the visit.
|
Warren Barber All
Darren Bolland
|
Ongoing Ongoing
16 January
|
| Theatre Visit (16 June 2007)
|
A visit to see "Chicago"
at Milton Keynes Theatre has been arranged. 48
tickets have been bought. LB agreed that the Travel Club
telephone number could be used for bookings.
A deposit of £10
would be required at the time of booking.
|
LB to obtain a price for the coach
and E-mail it to WB. WB to include details of the outing
in the next Fundraising newsletter.
DB to produce
posters when the price is finalised.
|
Lorraine Brown Warren Barber
Darren Bolland
|
3 January Ongoing
Ongoing
|
| ‘Buy a Brick’ Campaign |
A suggestion had been received that
we should re-introduce the scheme for fans to buy
inscribed bricks for the Diamond walkway. As only
a small amount of interest had been shown by
fans, it was suggested that we investigate brass
plaques as an alternative. |
JS to investigate with Rutherfords
the cost of the plaques and the fitting. |
John Souster |
16 January |
| Bucket Collection |
It was reported that £244 had been
raised by the collection at the F A Trophy match. |
|
|
|
| Fun Day |
BB stated that before agreeing to
the event, the Football Club would need to define
the costs involved in staging it. Ideas for the event were
discussed. The suggestion was to hold a fun event
on the day of the last home match of the season
(21 April). It would centre around a "Human
Table Football" tournament, with the
equipment to be hired for the day. We would
invite local adult and children’s football
teams to take part, and offer them a deal to
include the tournament and the match. The main
part of the tournament would take place in the
morning, with the semi-finals and final after the
match. Food would be provided after the match.
The following
could also take place during the morning:
Stadium tours
Face painting
(Diamond Minors?)
Football game
Fun Fair
|
BB to discuss with Keith Cousins and
notify the committee of the result. KG to obtain quotations for
the hire of the Table Football equipment from
Madhouse.
JS to obtain
contact details of children’s football
teams.
BB to price the
deal for the tournament participants.
BB to discuss with
Lindley’s the provision of hog roast rolls
in the evening.
WB to contact
Sasha in Little Irchester about bringing the
fair.
|
Bill Boorman Kay Gillespie
John Souster
Bill Boorman
Warren Barber
|
16 January 16 January
16 January
16 January
Ongoing
|
| Issues with Club Chairman |
In reply to our request for
clarification of the Fundraising Group’s
future role, BB stated that we should continue as
in the past. BB was happy to offer support.
Larger corporate events would be run in parallel
with our events: |
BB to keep the Committee informed of
details of corporate events. KG to send BB copies of
minutes from future meetings.
|
Bill Boorman Kay Gillespie
|
Ongoing Ongoing
|
New Business
| Topic |
Comment |
Action |
Allocated |
Date Required |
| Ladies’ Fashion Show/Psychic
Evening |
Following the success of the
Ladies’ Beauty Evening, it was decided to
hold this event in the future. |
Members to bring ideas to the next
meeting. JB
to ask Mandy Knight if she would like to be
involved in the event.
|
All Jayne Barber
|
16 January 16 January
|
Any Other Business
| Topic |
Comment |
Action |
Allocated |
Date Required |
| Ticketing Outlets |
It was agreed that the Football Club
and Trust would benefit from having an outlet in
each local town, to provide local points of
contact for ticket sales for events. |
Members to bring suggestions to next
meeting. |
All |
16 January |
| Fans’ Forum Communication |
DP pointed out that the methods of
communication about the Fans’ Forum on 8
January were the match programme and the website.
This meant that many fans didn’t know about
it. |
|
|
|
Next Meeting
The next meeting will be held on 16 January 2007 at
7.30pm at Nene Park (room to be confirmed).
|